Document Management System Software for Automobile and Auto-Component Manufacturers
Auto DMS by RND Technologies Pvt. Ltd. is a web-based document management system engineered for controlled document environments, especially automobile and auto-component manufacturers following ISO 9001, IATF 16949 and OEM documentation standards.
Centralized, controlled and audit-ready documentation
Auto DMS centralizes controlled documents, streamlines approval workflows, improves revision management and ensures complete traceability for internal, supplier and external OEM audits.
- Full controlled document repository for SOP, WI, manuals, formats, PPAP, drawings, CSR documents and safety documents.
- Version control, revision history, change logs and release status for every document.
- Configurable 1 to 3 level approval workflow with alerts, reminders and audit logs.
- Cloud server hosting, backup, security and AMC support for reliable operation.
Everything needed for digital document control
The proposed DMS replaces manual, spreadsheet-based and uncontrolled file systems with a secure web-based platform for document creation, approval, release, access control and compliance monitoring.
Central Repository
Maintain one controlled repository for department-wise, category-wise and process-wise documents.
Version Control
Track revisions, change logs, released copies, archive records and document lifecycle history.
Approval Workflow
Configure Draft, Review, Approve, Release and Archive workflows with 1 to 3 approval levels.
Role-Based Access
Admin, document controller, editor, viewer and auditor roles with department-wise permissions.
Secure Preview
Preview PDF, DOCX, XLSX, PPT, images and CAD files with restricted download and print control.
Review Reminders
Auto notifications for approvals, expiry dates, pending reviews and document review cycles.
QR code-based instant document access
Auto DMS can generate QR code access for shop-floor usage so users can scan and open the latest released document, SOP, work instruction, drawing or format securely.
- QR code access to latest controlled documents.
- Watermarking with username, date and timestamp.
- Restricted download and print controls according to user role.
- Audit trail for user activity, access history and compliance review.
Built for ISO, IATF and OEM documentation standards
Auto DMS supports the document control discipline required by quality-driven organizations and audit-sensitive manufacturing environments.
Multi-level workflow from draft to archive
Draft
Authorized users create or upload a controlled document with classification, department and metadata.
Review
Reviewer checks content, comments, change details and compliance requirements before approval.
Approve & Release
Approvers release the valid revision with controlled access and automatic notifications.
Archive
Old versions are archived with traceability, change logs and audit-ready history.
Secure PHP and MySQL based cloud platform
The solution can be deployed on a cloud-based hosting environment with India or US data centre options, SSL, firewall, malware protection, backup and monitoring.
- PHP Framework
- PHP 8.x backend
- MySQL / MariaDB
- LiteSpeed Enterprise
- SSL certificate
- Firewall and Imunify360
- Encrypted storage
- Role-based security
Cloud hosting with backup, security and AMC
Auto DMS can be delivered with cloud server hosting, automated daily or weekly backups, off-site backup storage, RAID-based high-speed NVMe server infrastructure and ongoing AMC support. The hosting setup can be planned for 99.9% uptime targets depending on the selected server plan and SLA.
Need Auto DMS for your organization?
HostShop can customize Auto DMS according to your departments, document categories, approval levels, IATF/ISO audit process, QR access needs, cloud hosting and AMC requirements.